PCard Billing Cycle Calendar

Monthly Statement Billing Cycle Name Billing Cycle Dates Final Date for Transaction Reconciliation (by 5:00 PM unless noted) Statements Available Final Statement Approval Deadline
December 2017 12/20/2017 11/21 – 12/20 12/21/17 by 12:00 Noon**** 12/22/2017 1/22/2018***
January 2018** 1/19/2018 12/21 – 1/19 1/23/2018 1/25/2018 2/20/2018
 February 2018 2/20/2018 1/20 – 2/20 2/22/2018 2/27/2018 3/20/2018
March 2018 3/20/2018 2/21 – 3/20 3/22/2018 3/27/2018 4/20/2018
April 2018 4/20/2018 3/21 –  4/20 4/24/2018 4/27/2018 5/21/2018***
May 2018** 5/18/2018 4/21 – 5/18 5/22/2018 5/24/2018 6/20/2018
June 2018 6/20/2018 5/29 –  6/20 6/21/18 by 5:00 PM* 6/22/2018 7/20/2018
July 2018 7/20/2018 6/21 – 7/20 7/24/2018 7/27/2018 8/20/2018
August 2018 8/20/2018 7/21 – 8/20 8/22/2018 8/24/2018 9/20/2018
September 2018 9/20/2018 8/21 – 9/20 9/24/2018 9/27/2018 10/22/2018***
October 2018** 10/19/2018 9/21 – 10/19 10/23/2018 10/26/2018 11/20/2018
November 2018 11/20/2018 10/20 – 11/20 11/21/18 by 12:00 Noon**** 11/27/2018 12/20/2018
December 2018 12/20/2018 11/21 – 12/20 12/21/18 by 12:00 Noon**** 12/21/2018 1/21/2019***

Billing Cycle Dates:  Charges posted at the bank on these dates post to Financials in this cycle

Transaction Reconciliation: Distribution of charges by reconciler to appropriate project ID and account (expense) code

Statement Approval: Each transaction with correct project ID information and account must have an itemized receipt from the merchant. The statement must have 3 unique signatures – Cardholder, Reconciler and Approver

LEGEND
* Shortened due to year-end closeout.
** Billling cycle ends the previous business day since 20th falls on weekend.
*** Statement deadline extended thru next business day since 20th falls on a weekend/holiday.
**** Due to the University Holiday schedule, reconciliation must be completed by 12:00 pm on this date.

NOTE: All statements are required to be routed and completely approved by 5:00 PM on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four (4) weeks from date the statement is received and also requires a memo from the Department head.

 

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Questions? Email cardservices_purchasing@ncsu.edu.