PCard Billing Cycle Calendar

Monthly Statement Billing Cycle Name Billing Cycle Dates Final Date for Transaction Reconciliation (by 5:00 PM unless noted) Statements Available Final Statement Approval Deadline
December 2018 12/20/2018 11/21 – 12/20 1/02/2019 1/04/2019 1/22/2019**
January 2019* 1/18/2019 12/21 – 1/18 1/23/2019 1/25/2019 2/20/2019
February 2019 2/20/2019 1/19 – 2/20 2/22/2019 2/26/2019 3/20/2019
March 2019 3/20/2019 2/21 – 3/20 3/22/2019 3/26/2019 4/22/2019**
April 2019* 4/19/2019 3/21 –  4/19 4/23/2019 4/25/2019 5/20/2019
May 2019 5/20/2019 4/20 – 5/20 5/22/2019 5/24/2019 6/20/2019
June 2019 6/20/2019 5/21 –  6/20 6/24/2019 6/26/2019 7/22/2019**
July 2019* 7/19/2019 6/21 – 7/19 7/23/2019 7/25/2019 8/20/2019
August 2019 8/20/2019 7/20 – 8/20 8/22/2019 8/26/2019 9/20/2019
September 2019 9/20/2019 8/21 – 9/20 9/24/2019 9/26/2019 10/21/2019**
October 2019* 10/18/2019 9/21 – 10/18 10/22/2019 10/24/2019 11/20/2019
November 2019 11/20/2019 10/19 – 11/20 11/22/2019 11/26/2019 12/20/2019
December 2019 12/20/2019 11/21 – 12/20 12/31/2019 1/03/2020 1/21/2020**

Billing Cycle Dates:  Charges posted at the bank on these dates post to Financials in this cycle

Transaction Reconciliation: Distribution of charges by reconciler to appropriate project ID and account (expense) code

Statement Approval: Each transaction with correct project ID information and account must have an itemized receipt from the merchant. The statement must have 3 unique signatures – Cardholder, Reconciler and Approver

LEGEND
** Billling cycle ends the previous business day since 20th falls on weekend.
*** Statement deadline extended thru next business day since 20th falls on a weekend/holiday.

NOTE: All statements are required to be routed and completely approved by 5:00 PM on the 20th of the following month. Any statements not in by that time will be placed on hold the next business day. If a statement is late for a second time, the hold will remain in effect for four (4) weeks from date the statement is received and also requires a memo from the Department head.

 

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Questions? Email cardservices_purchasing@ncsu.edu.