NC State University Assets

Transfer, Trade-in, or Sale of University Assets

 

1. Transfers of assets between NC State departments

a. Complete an Asset Transfer Form through the online system.
b. The department that currently owns the asset must initiate the form.
c. Once the receiving department has approved the form, the asset will move into the CAMS inventory of the receiving department.

2. Trade assets for considerations on purchase of replacement

a. The trade-in of equipment must follow specific guidelines.
b. The applicable guidelines depend on who has ownership rights to the equipment.
c. Please refer to the PROPERTY USE & DISPOSAL POLICY.
d. Once ownership has been established, follow the instruction on this form
e. Once the Purchasing Department dispatches the Purchase Order for the replacement, follow these instructions to retire the assets from your CAMS inventory.

3. Sale to Other State Agencies and Universities

a. The transfer or sale of assets to other North Carolina universities or state agencies must follow specific guidelines.
b. The applicable guidelines depend on who has ownership rights to the equipment.
c. Please refer to the PROPERTY USE & DISPOSAL POLICY.
d. Contact the CAMS office for information about ownership. Please include the asset tag numbers in your email to assetmanagement@ncsu.edu

4. Donations

State law prohibits the donation of University Assets.  All surplus property must be sold through the NC State Surplus Property office.