Voucher Payments for Supplies $250.00 and Below

In a continuing effort to streamline administrative costs and become more operationally efficient, we are moving to required use of NC State’s electronic MarketPlace system for supply purchases.  When making purchases for supplies that are available from MarketPlace catalogs, the MarketPlace system should be the method used to purchase those supplies.

Effective August 29, 2017, when a voucher is entered for a supply purchase less than $250, a financials warning message will display:

A supplies related expense exists on this voucher.  Vouchers are no longer processed for supply related expenses (52xxx) less than $250.  Use the MarketPlace to order these items OR pay this invoice with a PCard.

The voucher initiator will be required to enter, in the comment section, the reason the MarketPlace was not used for the purchase.  Purchasing will review these vouchers and communicate with each department the next steps needed.

Please see the attached 3D memo from Mary Peloquin-Dodd, Associate Vice Chancellor, Finance and University Treasurer.

Questions? Read through these FAQ’s

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